Funding Guidelines

Updated January, 2023
We look forward to receiving your application. Please complete the form online and return it as a PDF to with "Request for funding" in the subject line.

Applications cycle

We accept requests for funding from January 1 to March 10, 2023 at 5 pm.   If you have received funding from us before, in order to be considered for subsequent funding we must receive a one-page report outlining how the money was spent on the program.  Please also note the following:  
  • only applications received by Friday, March 10 at 5:00 PM will be considered;
  • we will acknowledge receipt of your request within five business days
  • applications will be evaluated between mid-March and mid-May;
  • we will notify you of our decision by June 1;
  • if successful, you will be required to complete a Funding Agreement.

Who we fund

We only fund societies that are either incorporated under the BC Societies Act and / or registered as a charitable organization under the federal Income Tax Act.

How much we donate

How much we can donate varies from year-to-year depending on how successful our fundraisers and investments have been.  We always receive requests for more money than we have to donate.

What we fund

We consider all requests and use these criteria in making our decisions.
  • Proximity to our Club:  Those in Victoria, Esquimalt and Saanich, as the other areas in the Capital Regional District are served by other Rotary Clubs.
  • Individuals / groups served:  We favour preventative services for vulnerable individuals, families and groups, and services for those who are already at risk physically, psychologically, emotionally, and / or financially.
  • Impact:  Projects that have a significant impact on those served, the size of the population that will be served, and the impact on the broader community.
  • Ability to complete and sustain:  Organizations that can demonstrate there will be sufficient funding to complete the proposed work and to sustain the services afterwards.
  • Social volunteering:  Projects that include specific opportunities for our Rotary members to volunteer on the project or program or with the organization more generally.

Your request

We appreciate you limiting each section to 250 words and a one-page budget. Please help us by sending the application as a stand-alone file.


If you have any questions, please contact us at

We look forward to receiving your application!
*** Please note: the above link is for a fillable PDF document. Download and fill it on your computer, save, and email it. Send the application form as a separate file from your one page budget (and your report if you received funding last year) to;