Funding Guidelines

Updated January, 2021. 
No matter how much funding you’re requesting, you must complete the application form below.  Once you’ve completed it, email it to with "Request for funding" in the subject line.
We review all applications based on our funding criteria (see “What we fund” below).

Applications during the year

We will consider requests for funding at any time during the year IF:
  • you could not have foreseen the need before our normal intake, January 1 to March 15; and
  • this is an emergency, which means that you need the money before June of next year

Applications during our annual funding cycle

We accept request for funding from January 1 to 5:00 PM on March 15.   If you have received funding from us before, we must receive a detailed report outlining how the money was spent on the program.    Please note the following as well.  
  • must receive your fully completed application by the deadline;
  • will acknowledge receiving your request as quickly as we can;
  • will evaluate all the requests between the beginning of March and mid-May;
  • may ask you to make a presentation or answer questions before we make our final decisions;
  • will notify you of our decision by the beginning of June;
  • will require each funded organization to complete a Funding Agreement with us; and
  • will invite a representative from each funded organization to attend a meeting in June to receive the cheque.

Who we fund

We only fund societies that are either incorporated under the BC Societies Act and / or registered as a charitable organization under the federal Income Tax Act.

How much we donate

How much we can donate varies from year-to-year depending on how successful our fundraisers and investments have been.  We always receive requests for more money than we have to donate.

What we fund

We consider all requests and use these criteria in making our decisions.
  • Proximity to our Club:  We favour those in Victoria, Esquimalt and Saanich, the other areas in the Capital Regional District being well served by other Rotary Clubs.
  • Individuals / groups served:  We favour preventative services for vulnerable individuals, families and groups, and services for those who are already at risk physically, psychologically, emotionally, and / or financially.
  • Impact:  We favour those that have a significant impact on those served, the size of the population that will be served, and the impact on the broader community.
  • Ability to complete and sustain:  We favour those where there is a high probability that there will be sufficient funding to complete the proposed work and to sustain the services afterwards.
  • Social volunteering:  We favour those where there are specific opportunities for Harboursiders to volunteer on the project or program or with the organization more generally.

Your request

We will only consider the first 250 words in each section and a one-page budget.  We will disregard all other information.


If you have any questions, please contact us at

We look forward to getting your request!
*** Please note; above link is for an Microsoft XL document.   Please download this document  and fill in on your computer, save and  email it to;